Advanced Detail Accounting

Overview

There are two additional features in Dispatcher Paragon that can be used to account job in more detail:

  • Detail Scan Accounting - allows the administrator to specify prices for scan jobs based on their size (normal / large) and color (B&W / color).

  • Detail Media Accounting - allows the administrator to specify prices for standard plain paper and non standard media used for copying or printing.

Both of these features can be used only with some embedded terminals, depending on their accounting/reporting capabilities (more details in Limitations below).

Settings

  1. To enable these features navigate in Dispatcher Paragon web GUI to System settings (log into the web as admin, then navigate thru menu System -> System settings).

  2. Switch to Advanced or Expert view.

  3. To enable Detail Scan Accounting - search for " scanJobsDetailAccounting" (without quotes) and choose the option called Enabled.

  4. To enable Detail Media Accounting - search for " detailMediaTypeAccounting " (without quotes) and choose the option called Enabled.

  5. After you change one or both of the options Save changes.

Price list

Once either of the features is enabled, the Price List configuration will display new items.

There are four items for Detail Scan Accounting: B&W scan (normal), B&W scan (large), Color scan (normal) and Color scan (large). If the device used for scanning supports detailed accounting, the values entered in particular fields will be used.

There are two new items for Detail Media Accounting: Non standard media type (normal), Non standard media type (large). If the device used for printing/copying supports detailed accounting, the values entered in particular fields will be used to account paper costs. Standard Paper cost is used otherwise.

Limitations

  • Not all vendors provide support for detail scan job accounting (e.g. B&W vs.color, normal vs. large paper size). Please consult the use of this feature in your environment with Konica Minolta representatives.

  • Not all vendors provide support for media type based job accounting (whether plain paper or another media type has been used). Please consult the use of this feature in your environment with Konica Minolta representatives.

  • By design, external Konica Minolta terminals and the Ricoh embedded terminal do not support this level of advanced accounting.

  • Both price estimation and final accounting is able to distinguish only 2 types of colorfulness for detail scan job accounting - B&W and Color. All other possible types (one color, two color and similar) are accounted as Color. This applies also for devices that are able to report only the size but not the colorfullness of a scan job - on such a devices all scan jobs are accounted as Color when detail scan job acounting is enabled (ie. Konica Minolta MFPs without payment support enabled).

  • Only Normal (ie. A4) and Large (ie. A3) paper size is distinguished when detail scan job accounting is used.

  • All information about scan job accounting is stored as "common" scan job - it is not possible to distinguish neither paper size nor colorfullness in Dispatcher Paragon reports (web reports, Manager reports, CRS, etc.).

  • It is not possible to distinguish media type used Dispatcher Paragon reports (web reports, Manager reports, CRS, etc.) even if media type based job accounting is enabled.